Privacy and information handling

Who this applies to

This page applies to contact made with Proof Harbour Ltd through this website, the current Register Interest route, future-gated Free Checkup routes when they are later approved, public verification pages, or email.

It covers high-level route-finding and enquiry information for digital asset, tokenised asset, protocol, company, lender, collateral, and evidence-readiness enquiries.

Data controller

Proof Harbour Ltd is the data controller for personal information submitted through this website and for business enquiries sent to Proof Harbour.

Proof Harbour Ltd is registered with the Information Commissioner's Office as a data protection fee payer.

Current Register Interest data

The current public route is Register Interest. If you use that route, Proof Harbour collects your first name, email address, selected support route, submission language, preferred quote currency, consent confirmation, and any short note you choose to provide.

The submission language records the public language route used for the enquiry. The preferred quote currency records a future quote preference only. Proof Harbour does not infer either value from nationality, IP address, browser settings, or location. A currency preference does not create a price, quote, FX conversion, invoice, payment request, or settlement instruction.

The selected support route may indicate whether your enquiry is about digital assets, tokenised assets, tokenised credit, real-world asset tokens, protocol activity, collateral, company records, training, managed compliance, or another early-stage support question.

The Register Interest route uses bot-screening to protect the website from automated submissions.

The short note is checked before acceptance. If it appears to contain evidence, wallet or transaction data, documents, identity details, credentials, access material, or links, the form rejects it before a Register Interest record or notification email is created.

Register Interest does not create a Free Checkup result, evidence review, quote, invoice, payment request, matter, secure matter workspace, evidence request, tokenised asset conclusion, or final Proof Harbour output.

Future Free Checkup records

The full Free Digital Asset Evidence Checkup has been preserved for future development, but it is not the current public front gate. The current public route is Register Interest only.

When the full Free Checkup launch gate is approved later, Proof Harbour may create high-level checkup routing records to support route demand, quality assurance, service usage, and later human triage.

Future checkup routing records may include high-level assessment answers, suggested route, route label, pricing guide, uncertainty reasons, boundary reasons, and an internal reference. They should remain high level.

Future checkup routing records must not include your customer note, evidence, wallet address, transaction ID, token contract address, issuer document, subscription document, offering document, bank statement, exchange statement, screenshot, ID document, private key, seed phrase, password, recovery material, or wallet-control material.

Future human scope review data

Human scope review is also future-gated. It is not opened by the current public Register Interest page unless Proof Harbour later decides to follow up manually.

When a future human scope review workflow is approved, Proof Harbour may collect contact details, selected support route, consent confirmation, short note, and safe route context so a person can decide the next appropriate step.

Human scope review records are for triage only. They do not create a quote, invoice, payment request, matter, secure matter workspace, evidence request, or final Proof Harbour output.

Browser draft and local route data

Future Free Checkup pages may use browser session storage to keep draft answers and route summaries while a user moves between assessment and result pages.

The currently public Register Interest front gate does not require a full assessment draft. If the full Checkup is launched later, starting a new assessment should clear the local draft and route summary for that journey.

Bot-screening and security checks

Proof Harbour uses bot-screening on public forms to reduce spam and automated abuse.

For the current Register Interest form, the bot check is verified server-side before the request is accepted. A failed bot check should not create a Register Interest record or send a notification email.

Internal notification emails

Proof Harbour may receive internal notification emails when a Register Interest enquiry is submitted.

Register Interest notification emails can contain contact details, the selected route label, and a short note only after the note has passed the public submission checks. They should not contain evidence, wallet-control material, token contract addresses, transaction IDs, issuer documents, subscription documents, offering documents, or private files.

Future Free Checkup notifications remain behind the later launch gate and should not be treated as part of the current public front gate.

What not to send

Do not send private keys, seed phrases, recovery phrases, wallet backups, wallet passwords, exchange passwords, bank login details, browser-wallet access details, or any file that gives control over funds, wallets, tokens, assets, or accounts.

Do not send wallet addresses, transaction IDs, token contract addresses, issuer documents, subscription documents, offering documents, bank statements, exchange statements, ID documents, screenshots, raw evidence, portfolio files, legal opinions, tax memos, or sensitive evidence through the public website.

If Proof Harbour later opens a paid matter, evidence is requested only through the controlled matter process after scope, invoice, cleared payment, matter reference, and matter setup.

Why information is used

Information is used to review enquiries, respond to contact, assess whether a Proof Harbour route may be suitable, support human triage, improve route quality, monitor service demand, and keep appropriate business records.

Register Interest data may help Proof Harbour understand where further service development is needed, including demand by public language route and preferred quote currency, and demand for tokenised asset, tokenised credit, protocol, collateral, company, lender, and reviewer-readiness support.

How information is handled

Website submissions are sent over an encrypted connection, checked on the server, protected by bot-screening where relevant, and stored in managed systems used for Proof Harbour enquiries and records. Submission language and preferred quote currency also appear in the internal human-review context and controlled register exports linked to the same enquiry.

Proof Harbour uses managed service providers for website hosting, database storage, bot-screening, and email notification. Access is limited to what is needed to operate the service.

Proof Harbour does not sell enquiry records, Register Interest records, or future Free Checkup records.

Sharing outside Proof Harbour

Register Interest and future Free Checkup records are not shared outside Proof Harbour unless there is a legal obligation, a security need, or you ask Proof Harbour to take a step that requires sharing with another professional or supplier.

No evidence, wallet data, transaction data, token contract data, issuer material, subscription material, offering material, or document contents should be sent through the public website forms.

Document verification pages

Public document verification pages, where used, are designed to show status only. They do not publish client evidence, wallet data, transaction data, document contents, private workspace links, payment status, matter folders, or internal notes.

Public verification is not an evidence portal and is not a client document download route.

Retention

Register Interest records and future approved checkup records are assigned a deletion review date, normally 90 days after submission unless a longer period is needed for active follow-up, business record keeping, legal obligations, safety, dispute handling, or a later agreed scope.

Free Checkup route summaries, if launched later, are not final outputs and are not intended to become permanent evidence records.

Payment, matters, and evidence

The current Register Interest route does not create payment requests, invoices, matters, secure matter workspaces, evidence requests, or final outputs.

Human review comes before any quote, invoice, payment request, matter opening, evidence request, or final output.

Tokenised asset, protocol, lending, staking, bridging, vault, DeFi, collateral, company, or urgent evidence-readiness enquiries remain scoping-first or manual-review-first unless a later controlled product route is approved.

Your rights

Individuals in the UK have information rights under data protection law. These include the right to be informed, access information, request correction, request erasure, restrict or object to some processing, and complain to the ICO.

The rights that apply depend on the circumstances and the reason information is being used.

Contact about privacy

For privacy-related questions, contact office@proofharbour.co.uk.